Spend

Chart of Accounts

Manage the financial accounts for your general ledger.

Account #	Account Name	Type	Description
1000	Assets	Asset	Economic resources controlled by the company.
1100	Cash & Equivalents	Asset	The most liquid assets of the company.
1110	Bank Current – FNB	Asset	Primary checking account with First National Bank.
1115	Bank Current – (Other)	Asset	Secondary or other bank checking accounts.
1120	Petty Cash	Asset	A small amount of discretionary cash used for minor expenses.
1130	Cash on Hand	Asset	Physical cash held by the company outside of petty cash.
1300	VAT & SARS	Asset	Accounts related to Value Added Tax and the South African Revenue Service.
1310	VAT Input (Purchases)	Asset	VAT paid on goods and services purchased, which can be claimed back.
1400	Prepayments & Deposits	Asset	Payments made for goods or services to be received in the future.
1410	Prepaid Expenses (insurance, rent)	Asset	Expenses paid in cash and recorded as assets before they are used or consumed.
1420	Supplier Deposits	Asset	Funds paid to suppliers as a deposit for future purchases.
1430	Other Current Assets	Asset	Other short-term assets not categorized elsewhere.
1500	Inventory	Asset	Value of all items held for production or resale.
1510	Consumables on Hand	Asset	Items like chemicals, small parts, and other supplies used in production.
1520	Spares & Parts	Asset	Spare parts held for maintenance and repair.
1530	Merchandise for Resale	Asset	Finished goods purchased for the purpose of reselling.
1600	Property, Plant & Equipment	Asset	Long-term assets like vehicles, equipment, and computers.
1610	Vehicles	Asset	Company cars, trucks, and other vehicles.
1620	Tools & Equipment	Asset	Machinery and equipment used in operations.
1630	Computer Equipment	Asset	Computers, servers, and related hardware.
1640	Furniture & Fittings	Asset	Office furniture and fixtures.
1690	Accumulated Depreciation – Vehicles	Asset	Contra-asset account to track depreciation on vehicles.
1691	Accumulated Depreciation – Tools & Equip	Asset	Contra-asset account to track depreciation on tools and equipment.
1692	Accumulated Depreciation – Computers	Asset	Contra-asset account to track depreciation on computer equipment.
1693	Accumulated Depreciation – Furniture	Asset	Contra-asset account to track depreciation on furniture and fittings.
1800	Intangible Assets	Asset	Non-physical assets such as software and intellectual property.
1810	Capitalised Software	Asset	Costs of purchased or internally developed software.
1890	Accumulated Amortisation – Software	Asset	Contra-asset account to track the amortisation of software assets.
1900	Other Non-current Assets	Asset	Other long-term assets not otherwise classified.
1910	Security Deposits	Asset	Deposits paid for leases or other long-term contracts.
1920	Deferred Tax Asset	Asset	A future tax reduction resulting from temporary differences.
1950	Due from Related Parties (Intercompany)	Asset	Long-term receivables from affiliated companies.
2000	Liabilities	Liability	Financial obligations of the company.
2100	Trade & Other Payables	Liability	Money owed to suppliers and for other expenses.
2110	Trade Creditors (AP Control)	Liability	Primary control account for money owed to suppliers for goods and services purchased.
2120	Accrued Expenses	Liability	Expenses that have been incurred but not yet paid.
2130	Accrued Payroll	Liability	Liability for wages and salaries earned by employees but not yet paid.
2200	VAT Payable	Liability	VAT collected on behalf of the revenue authority.
2210	VAT Output (Sales)	Liability	VAT collected from customers on sales.
2300	Payroll Liabilities	Liability	Liabilities related to employee payroll.
2310	PAYE Payable	Liability	Pay As You Earn tax withheld from employees, payable to SARS.
2315	UIF Payable	Liability	Unemployment Insurance Fund contributions payable to SARS.
2320	SDL Payable	Liability	Skills Development Levy payable to SARS.
2330	Pension/Provident Fund Payable	Liability	Contributions withheld from employees for retirement funds.
2340	Garnishees & Other Deductions	Liability	Other payroll deductions payable to third parties.
5000	Cost of Sales / Direct Costs	Expense	Costs directly tied to the production of goods or services sold.
5100	Direct Labour (Field/Technicians)	Expense	Labor costs for employees directly involved in production or service delivery.
5110	Wages – Direct	Expense	Standard wages for direct labor employees.
5115	Overtime – Direct	Expense	Overtime pay for direct labor employees.
5120	Fringe/Benefits Allocated – Direct	Expense	Portion of employee benefits allocated to direct labor.
5200	Materials & Consumables Used	Expense	Cost of materials and consumables used in a job.
5210	Chemicals & Baits	Expense	Cost of chemicals, baits, and similar materials.
5220	Timber, Hardware & Fasteners	Expense	Cost of building materials like timber, hardware, and fasteners.
5230	PPE & Small Tools (expensed to job)	Expense	Personal Protective Equipment and small tools expensed directly to a job.
5300	Subcontractors & Specialists	Expense	Costs for third-party subcontractors and specialists.
5310	Subcontractor Costs	Expense	Payments made to subcontractors for services rendered on a job.
5320	Casual / Temp Labour (job)	Expense	Wages for temporary or casual workers hired for specific jobs.
5400	Job-specific Costs	Expense	Other costs that are specific to a particular job.
5410	Equipment Hire (job)	Expense	Cost of renting equipment for a specific job.
5420	Waste/Disposal & Compliance Fees	Expense	Fees for waste disposal and regulatory compliance for a job.
5430	Site Permits & Access	Expense	Costs for obtaining site permits and access for a job.
5500	Job Travel & Transport	Expense	Travel and transport costs directly related to a job.
5510	Fuel – Job Costed	Expense	Fuel expenses that can be directly attributed to a specific job.
5520	Tolls & Parking – Job Costed	Expense	Tolls and parking fees incurred for a specific job.
5600	Warranty / Callbacks (Direct)	Expense	Costs associated with warranty claims and callbacks for completed jobs.
5700	Merchant/Payment Fees on Sales	Expense	Fees from payment processors on sales, can be a direct cost.
5800	Cost of Goods Sold – Merchandise	Expense	The direct cost of merchandise sold.
6000	Operating Expenses	Expense	General and administrative costs not directly tied to a specific job.
6001	Office Supplies	Expense	Expenses for general office supplies.
6003	Professional Services	Expense	Expenses for legal, accounting, or general consulting services.
6004	Other Miscellaneous Expenses	Expense	A catch-all for other operational costs not otherwise categorized.
6300	Vehicles – Overheads	Expense	General vehicle expenses not tied to a specific job.
6310	Fuel – Overheads	Expense	General fuel costs for the fleet.
6320	Repairs & Maintenance – Fleet	Expense	Costs for routine maintenance and repairs of the vehicle fleet.
6330	Insurance & Licences	Expense	Vehicle insurance premiums and annual licensing fees.
6340	Tracking/Telematics	Expense	Subscription costs for vehicle tracking and telematics services.
6400	Premises	Expense	Expenses related to the physical office or workshop premises.
6410	Rent	Expense	Rent payments for office or workshop space.
6420	Utilities (Electricity/Water)	Expense	General utilities not directly costed to jobs.
6430	Security	Expense	Costs for security services for the premises.
6440	Cleaning	Expense	Costs for cleaning services for the premises.
6500	IT & Communications	Expense	Expenses related to IT infrastructure and communication.
6510	Software Subscriptions (SaaS)	Expense	Recurring costs for software as a service (SaaS) applications.
6520	Domains/Hosting	Expense	Costs for website domain names and hosting services.
6530	Internet & Telephony	Expense	Costs for internet service and telephone lines.
6600	Marketing & Sales	Expense	Expenses related to marketing, advertising, and sales efforts.
6610	Advertising & Promotions	Expense	General advertising and promotional campaign costs.
6620	Google/Facebook Ads	Expense	Costs for online advertising campaigns on platforms like Google and Facebook.
6630	Printing/Branding	Expense	Costs for printed materials, signage, and other branding assets.
6640	Sponsorships & Events	Expense	Costs associated with sponsoring events or hosting marketing events.
6700	Professional & Compliance	Expense	Costs for professional services like legal, accounting, and consulting.
6710	Accounting & Audit	Expense	Fees for accounting, bookkeeping, and audit services.
6720	Legal Fees	Expense	Costs for legal advice, representation, and services.
6730	Consulting	Expense	Fees for external business or technical consultants.
6800	Insurance (General)	Expense	General business insurance, not including vehicle or job-specific insurance.
6900	Office & Admin	Expense	General office and administrative expenses.
6910	Stationery & Office Supplies	Expense	Pens, paper, printer ink, and other general office supplies.
6920	Courier	Expense	Costs for courier and postage services.
6930	Bank Charges (non-merchant)	Expense	Monthly bank account fees and other non-transactional bank charges.
6940	Training & Certifications	Expense	Costs for employee training, courses, and certifications.
6950	Travel & Accommodation – Overheads	Expense	General business travel and accommodation not billable to a specific job.
6960	Entertainment – Clients	Expense	Costs for entertaining clients, subject to tax limitations.
6970	Bad Debts Written Off	Expense	Receivables that have been deemed uncollectible.
6980	Expected Credit Loss (IFRS 9)	Expense	Provision for potential future bad debts as per IFRS 9.
6990	Other Admin Expenses	Expense	Miscellaneous administrative expenses not otherwise classified.
9000	Other / Non-operating / Year-end	Expense	Items that are not part of regular business operations.
9100	Gain/Loss on Disposal of Assets	Expense	Gains or losses from the sale of long-term assets.
9200	Donations	Expense	Charitable contributions made by the company.
9300	Prior Period Adjustments	Equity	Adjustments made to correct errors in previous financial periods.
9400	Suspense/Clearing	Expense	A temporary account for unclassified transactions that should be cleared regularly.